Scheduling Student Activities

Process for Scheduling of Activities/Events

The Activities Committee will be comprised of the following administrators, faculty and staff:

Mr. Moses Griffin, Executive Assistant to the President, Chairperson
Ms. Rochelle Robinson, Student Government Association
Ms. Linda Hasting, Library/Media Services
Ms. Mae Callihan, Physical Plant Services
Mr. Andre Wilson, Student Government Association


Step I

Proposal MUST be submitted at least two weeks prior to the Activity.
Student should submit electronically, as an attachment, a typed proposal to activities@wilberforce.edu. The proposal should be in Microsoft Word (or compatible word processing application) and not exceed two (2) pages. The proposal must include the following:

• Summary of Proposed Activity (including Purpose, Target Audience)
• Date of Activity
• Time & Length of Activity
• Line Item Budget for Activity
• Organization Budget Contribution
• Requested Location
• Expected Attendance
• Admission Price (if applicable)
• University Equipment needs: (audiovisual, sound, tables, chairs, etc.
• Assigned Organization Clean up Crew (NOTE: Failure to restore University facility to pre-event condition may jeopardize future activities by your organization being approved)
• List the Advisor’s name and telephone number and obtain their signature.
• If so, how many officers_______.
• A flyer of the event must accompany your proposal
• The Office of Student Activities must stamp the original flyer before copying.

1. Submit proposal via email to designated departments for approval
2. The Activities Committee will communicate its decision by replying to the email address that submitted the proposal.
3. There will be weekly updates to the Wilberforce Website listing activities.

Step III

After final approval, the organization will be authorized to notify all involved departments and facilities by getting the appropriate signatures on the Student Activity Request Signature Form.

This procedure applies to EVERY organization involved in any activity on or off campus. This will be required for travel scheduling etc.