Business and Finance
Reports to


Position Type

Full-Time/Non-Exempt Staff

Job Summary

The Staff Accountant is primarily responsible for preparing various asset, liability, revenue and expense reconciliations, posting other activities to the general ledger and account analysis. This position is responsible for performing a full range of grant management duties including developing financial projections and ensuring spending complies with budgetary and regulatory requirements. Perform complex administrative functions of pre-award and post-award activities for grants and contracts. Additional fiscal management duties include gift and endowment accounts, general operating funds and plant funds. The Staff Accountant is also responsible for completing other tasks assigned to support the day to day operations of the Office of Business and Finance.

Essential Duties & Responsibilities

  • Assist in the preparation of regular and special financial and statistical statements and reports, including those required during the annual audit.
  • Prepare monthly journal entries.
  • Assist in editing accounts payable transactions.
  • Assist in month end close process and financial reporting
  • Prepare the monthly financial aid reconciliation to the general ledger for federal and state financial assistance programs.
  • Enforce internal controls and procedures to promote more effective and efficient operations.
  • Reconcile various asset, liability, revenue and expense accounts.
  • Prepare financial reports related to contracts/grants and work very closely with PIs and the Office of Sponsored Programs.
  • Communicate Institute and awarding agency policies and procedures, as well as agency regulations to principal investigators (PI).
  • Perform routine reconciliations with the Sponsored Program and Financial Aid Directors to mitigate the risk of improperly classifying transactions and not drawing down the proper amounts.
  • Assist with the maintenance of a complete and systematic set of records of temporary restricted and per financial transactions of the College including summarizing and balancing entries recorded in daily journals and transferring data to the general ledger.
  • Advise PIs of potential problems (e.g., over or under spending grant funds) and provide recommendations for corrective action.
  • Verify, authorize and enter transactions related to grant maintenance.
  • Review grant and contract expenditures to ensure that they are allowable, allocable and reasonable.
  • Maximize the use of the Banner System to assist with performing routine tasks.
  • Prepare analyses and schedules as assigned for the annual financial audit of the college.
  • Assist the with the establishing, assessing and monitoring appropriate internal process controls to enhance the overall operations of the Office of Business and Finance.
  • Prepare and monitor the contracts and grants schedule to ensure that grant funds are drawn down promptly.
  • Other duties as assigned.

Required Knowledge, Skills and Abilities

  • Must be detail oriented and possess analytical ability.
  • Ability to prioritize multiple assignments and projects, mobilize efforts toward completion, and deliver with a high degree of quality on a consistent basis.
  • Demonstrate the ability to think critically and evaluate procedures and make recommendations that are appropriate for improving productivity.
  • Must be able to communicate with faculty, staff and the college community in a professional, positive and helpful manner

Minimum Qualifications

Wilberforce University

Founded in 1856, Wilberforce University is America’s first private, coeducational University established to educated men and women of African descent; and is closely affiliated with the African Methodist Episcopal Church. Today, Wilberforce is a well-respected private, residential liberal arts university with a clear mission, core values and vision for the future and is a noted pioneer in the Co-Operative Education Movement.

Wilberforce awards the Bachelor of Arts and Bachelor of Science degrees in the areas of business, engineering and computing science, humanities, natural sciences, and social sciences; as well as the Master of Rehabilitation Counseling degree. The University is located in Wilberforce, Ohio, a community readily accessible to the Dayton, Cincinnati and Columbus metropolitan centers’ social, professional and cultural amenities and airports.

Wilberforce University is an Equal Opportunity Employer

How to Apply:

To apply for the Staff Accountant position, use the “Quick Apply/Submit Resume” button below to submit your information,  cover letter and resume to the Wilberforce University Department of Administration and Human Resources.

  • Accepted file types: doc, docx, pdf.

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